Bride's Name
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Bride's Cell Phone Number
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Groom's Name
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Groom's Cell Phone Number
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Mailing address (after the wedding)
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Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
Wedding Date
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MM
DD
YYYY
Venue
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Number of Guests?
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Will you have a wedding day-of planner or wedding coordinator?
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Name of Florist
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Name of DJ or Band
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Name of Make-Up and Hair Artist
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Dress Designer / Bridal Boutique
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Name of videographer
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Invitation Designer/Calligrapher
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Location of where the Bride will be getting ready
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Location of where the Groom will be getting ready
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Bridal Details (Any special heirlooms? Detailed descriptions are the best! for instance, your necklace was your great grandma’s that she wore on her wedding day. When I know these details, I can make sure I put extra focus on everything that has sentimental value to you)
Maid of Honor Contact Information
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Best Man Contact Information
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Will you be doing a first look before the ceremony?
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I am a sucker for details! No matter how simple or elaborate...tell me about your wedding day vision.
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Will there be an exchange of cards / gifts between the bride and groom? (if so, please include when, where, and who will be presenting them)
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Anything important or out of the ordinary that you would like me to know about your getting ready plans?
Ceremony start time
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Estimated length of ceremony?
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Will the ceremony be held indoors or outdoors?
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In the event of rain, has a backup plan been discussed with your venue?
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Will the groom and groomsmen be walking down the aisle?
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If so, will the groomsmen be walking with each bridesmaid?
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Will the ceremony be religious or not? If yes, please explain.
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Ceremony notes
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Any speeches or other planned events?
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Are there any photography restrictions and rules?
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(Some ceremony locations (especially churches) have strict photography restrictions, such as the photographer only being allowed to shoot from the far back. Most couples assume there are no restrictions, when there actually are. The best person to ask is the person performing your ceremony. This is important information needed prior to your wedding)
How important are Photographs to you on your wedding day? Mildly, Very, Extremely Important?
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Please consider: Formals - Please keep in mind that the amount of formal photographs we can take is dependent on the time block allotted. Velvet Heart Photography’s style requires some creative time to achieve similar results to what you’ve seen in the VHP portfolio. For this reason, I requests the following time allotments for portraits on your wedding day: At least 30 minutes alone with the couple (preferably 45 minutes) 25 minutes with bridal party (depending on size) 5-7 minutes for each family portrait. Family formals do not have to take an extensive amount of time, however this is only possible if we are organized beforehand. Please provide when and where information to anyone who is to be photographed during family portraits prior to the wedding. Getting people where they need to be for photos is the most time consuming part of group photos. It is best to assign a family member or friend who knows the people to be in the photos to help gather then up
Would you like traditional portraits? *A complete shot list can be emailed to me separate from this form if you prefer.
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B&G with Bride’s grandparents; parents; siblings B&G with Groom’s grandparents; parents; siblings Bride w/bridesmaids - grouped and separately Groom w/groomsmen- grouped and separately B&G w/Entire bridal party Bride and Groom – together and separately Note: Should you have a very large family and/or more than 10 group photos, I suggest saving some of the extended family shots until the reception so that family portrait time will not interfere with your bride and groom portraits and you will not keep your guests waiting at the reception. Would you like any or all formal photographs to be taken prior to the ceremony? (Even if you aren’t doing a First Look, we can cut out a lot of time by photographing bride/with bridesmaids and groom/with groomsmen)...
Special group requests
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Are there any special circumstances I should be aware of? (divorces, death, disabilities, etc)
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Would you like to use your cocktail hour for photographs?
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Please note: If you opt for no first look, please allow your cocktail hour for family, wedding party and romantic portraits.
Would you like a golden sunset session for the bride and groom? This will take about 30-45 minutes during your reception and will add more photos with gorgeous lighting. For an estimate on what time this will be, please visit a sunset calculator to view the sunset time.
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Reception location address
Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
Estimated guest arrival time?
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Reception start time?
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Grand entrance time?
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First dance time?
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Father / Dance time?
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Mother / Son Dance time?
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Dollar dance?
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Bouquet toss?
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Garter toss?
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Cake cutting?
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Any surprises?
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Any Surprises? Please include any other information you feel is important (ie, the bride will be changing into a different dress, groom will surprise bride with choreographed dance, etc. Feel free to send this Information separately so surprises aren’t spoiled – I’m a good secret keeper, promise!)
Do you have additional information for me regarding the reception?
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Special reception photo list? (Please include photos I may not know about such as "college roommates" or "Great Aunt Suzy". While I will make every effort to take the photos you request, I can't guarantee that every photo will be taken due to time constraints or unforeseen circumstances)
Bride's Parents / Step-Parents
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Groom's Parents / Step-Parents
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Bride's Grandparents
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Groom's Grandparents
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Bride's siblings (are any in the wedding party?)
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Groom's siblings (are any in the wedding party?)
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Best Man?
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Maid / Matron of Honor?
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Ring Bearer (include age)
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Flower Girl (include age)
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Will any other children be included in the ceremony or formals?
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Will you be doing a special exit from your reception? (Sparklers, Driving off in a special car)
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Reception end time?
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Any additional details?
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